U-Con Conduct Policy

U-Con is dedicated to providing a safe convention experience for everyone. Please read these rules carefully, as they apply to all attendees, as well as U-Con Staff and Volunteers.

Sanctions

Attendees violating these rules may face sanctions up to and including expulsion from the convention without a refund, and/or being banned from future U-Con events, at the sole discretion of the U-Con organizers.

Reporting Violations

Violations of these policies may be reported to any U-Con Volunteer or Staff member. In the case of violations of the Harassment or General Misbehavior policies, or violations of other policies where safety has been placed at risk, Volunteers and Staff members are required to promptly escalate reports to Ops Captain for resolution.

Categories of Misconduct

Harassment

Do not engage in harassment of attendees, U-Con Staff or Volunteers, hotel personnel, or anyone else at U-Con in any form. Harassment includes (but is not limited to) offensive verbal comments related to characteristics including gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, veteran status, or religion; deliberate intimidation; stalking or following; harassing photography or recording; sustained disruption of events; inappropriate physical contact; and unwelcome sexual attention. Participants asked to stop any harassing behavior are expected to comply immediately. Even if you do not believe that your behavior is harassment, if the recipient does, you need to stop.

Badge Swapping

Do not steal from the convention by allowing others to use your convention badge. We will confiscate badges from anyone we catch sharing or swapping badges, and they will be asked to leave the convention. U-Con is a not-for-profit organization run by volunteers; we break even over time, but cannot tolerate theft.

Smoking

Smoking is illegal in the function space. Ask your Gamemaster for a smoke break if you need one, and then go to a designated smoking area outside the facility.

General Misbehavior

Do not engage in behavior which endangers the health or well-being of others, their property, or the relationship of U-Con to its host site. Please remember that you are in a public space, and you should treat con personnel, fellow attendees, and bystanders, and their belongings, as well as the facility in which U-Con is held and its staff, with respect.

Costumes & Weapons Policies and Guidelines

Costumes must cover appropriate areas of the body. What is illegal to have uncovered when not at U-Con must remain covered when at U-Con.

Modern uniforms (from the Civil War era to present day) may not be worn as costumes, particularly anything that could be confused as an authentic uniform, e.g police officer, soldier, paramedic, and the like. Active duty military personnel are permitted to wear their uniforms.

Costumes and cosplay, as with any item or activity at the convention, must not harm, mar, or leave residue on other persons or the venue’s surfaces.

U-Con prohibits all functional weapons, no exceptions. If your job requires carrying a weapon–i.e. military, security, law enforcement–and you are off-duty, we require that you do not carry your weapon with you at U-Con.

Bladed and/or edged weapons, firearms (real or realistic), water guns, or props which fire projectiles are not permitted. This list is not all-inclusive. However, items such as futuristic weapons (e.g. Phaser), fantasy weapons (e.g. the Elder Wand) and non-projectile boffer weapons (e.g. Nerf batliff) may be allowed provided they are not handled in a careless, threatening, or destructive manner against persons or property.

If you have any questions regarding your items or costume, it is your responsibility to raise them with Ops/Registration during operating hours. Items purchased at the Exhibitors Hall that contradict this policy must be immediately removed from U-Con gaming space (i.e. take them to your car, or stow them in your hotel room).

U-Con Staff may inspect any item or costume at any time during the convention. They may ask that you Peace Bond your accessory. This includes securing the equipment so as not to do harm to others, indicating that the weapon or prop holder will ensure the prop is not used in any way to harm others. Peace Bonding and the identification of what is deemed as a “weapon” is at the sole discretion of U-Con staff and volunteers and will be determined on a case-by-case basis.

Failure to comply with these policies and/or the instructions of U-Con Staff may result in immediate removal from the convention without refund.

Note: Attempts to use the letter of the policy to defeat the purpose of the policy are unacceptable. Any pattern of behavior which is consistently barely within acceptable limits for individual actions is also unacceptable.

Policy on Children and Minors at U-Con

Each event lists an age guideline provide by the Gamemaster (GM). The age guidelines are an indication by the GM of how mature players must be to attend the event. Gamemasters may invite players younger than their event’s age guideline to participate at their discretion, but are encouraged to take the preferences of the players registered for the event into account. If a player registered for the event prefers not to participate as a result of the invitation, they may request a refund or the equivalent value in generic tickets from Registration to replace the ticket for the event. Refunds must be requested promptly, and will not be given after the event.

Children below 7 may receive a free “kid weekend” badge with the purchase of an adult badge, however these children must be accompanied by an adult all times. In case of emergency, please provide contact information on the back of the badge. These children need GM permission to attend any event, so all caregivers must discuss participation with the GM prior to or at the start of the event.

Children 7-12 may have a “kid weekend” badge purchased for them. A caregiver must remain on site at all times that a child 7-12 is in attendance and should remain near the child. Depending on the age and maturity of the child, some GMs may allow caregivers to leave the child at their own risk, but this must be explicitly arranged with the GM prior to or at the start of the event. At no time is U-Con, its gamemaster, its volunteers, or its staff responsible for your child. If you choose to separate yourself from your child, you do so at your own risk. Emergency contact information should be provided on the back of the badge. Children 7-12 will be accepted to all Family Friendly (7+) events, provided the aforementioned conditions are met.

Minors 13-17 must purchase an adult badge and have a parent or guardian either (i) at the site or (ii) reachable by phone and able to come to the site within 30 minutes of being contacted by a conference organizer. Emergency contact information must be provided on the back of the badge. The conference organizers may suspend or eliminate the right of a minor 13-17 to attend the conference outside the immediate vicinity of the minor’s parent or guardian if the minor is disruptive or for other reasons as determined by the conference organizers. They will be accepted to all General Audience (13+) and Family Friendly (7+) events.

Neither U-Con, nor any U-Con volunteer, gamemaster, staff member, or attendee other than the parent or guardian is responsible for children who attend. Parents who separate themselves from their children at the con do so at their own risk.

Gamemasters with disruptive players (adults or children) should contact the staff. U-Con has policies regarding misbehavior and harassment that may result in dismissal from the convention without refund. In the case of disruptive children, we will contact the caregiver to discuss the situation. If the disruption is serious or ongoing, the caregiver will be asked to remove the child from the premises without refund. The caregiver may return after arrangements are made to remove the child.